Special Events

Please contact us for a customized proposal. Services may include the following:

Planning & Preparation

  • Location sourcing and attendance to site visits
  • In-Person Planning Consultations/Sessions Specific type of consultation/sessions to be defined in the client's personalized proposal.
  • Personalized event design and theme interweaved throughout all aspects of the event (from location, invitations, décor, cuisine, etc). Our goal is to create a truly personalized experience that is uniquely yours.
  • Budget and cost analysis, establish priorities. Personal budget spreadsheet and management
  • Assist with contracting all vendors but not limited to - caterer, photographer, videographer, décor, florals, rentals, lighting, entertainment, audio/visual, cake, invitations, transportation, valet parking, etc.
  • Assist with design and wording of invitations & other printed materials, (menu cards, escort cards/place cards) including any signage.
  • Assemble and mail out invitations
  • RSVP service
  • Site inspections and coordinated meetings with vendors.
  • Obtain necessary permits
  • Assistance with menu design. Menu tasting with caterer/hotel
  • Assist with event floor plan
  • Event graphic renderings or sketches
  • Assist with placing orders for any rental items needed (i.e. specialty linens, chairs, tabletop items such as specialty stemware, chargers, dance floor, lounge furniture, draping, etc.)
  • Assist with selection of party favors
  • Recommendations or suggestions via phone or e-mail/fax.
  • Personalized checklists and reminders
  • Create detailed schedule for event day
  • Request and obtain copies of insurance certificates if required by venue
  • Create vendor list with contact information, setup & strike times & provide to all necessary parties
  • Distribute detailed setup & strike instructions
  • Distribute production timeline for vendors
  • Distribute driving directions and maps
  • Send final confirmations to vendors by email & phone (1 week prior)
  • Relay final head count to appropriate parties
Event Day Services
  • Event Day Director
  • Additional Coordinator Assistants
  • Setup supervision, overall management of event
  • Manage the timing of the event with guests of honor, family members and vendors
  • Setup personal items as per instructions for event
  • Final inspections on setup, seating placements/count, table/place cards, décor, etc
  • Greet guests and assist with seating arrangements
  • Attend to guests needing special assistance
  • Coordinate event activities with MC, entertainment, photographer, etc.
  • Distribute final payment and gratuities to vendors (paid by client)
  • Coordinate transport of gifts and personal items into designated location
phone.877.731.2436   |   theSpecialDay.net   |   info@thespecialday.net